Privacy Policy – Kalyani Enterprises
Kalyani Enterprises respects the privacy of its clients, partners, and website visitors. This Privacy Policy explains how we collect, use, store, and protect information obtained through our website and service engagements. By using our services or accessing our website, you agree to the practices described in this policy.
1. Introduction
Kalyani Enterprises has become a leading provider of imaging solutions, including document scanning and data entry services. Our partnership with Fujitsu Imaging Products since 2014 enables us to deliver secure and custom-tailored solutions. Handling sensitive business information is a core part of our operations, and we are committed to maintaining the highest standards of confidentiality, integrity, and data protection.
2. Information We Collect
We may collect the following categories of information:
a. Personal and Business Information
Name, email address, phone number, designation
Company name, address, GST or billing details
Communication records and inquiries submitted through the website
b. Service-Related Data
Physical or digital documents provided for scanning
Databases and files submitted for data entry or processing
Metadata related to imaging projects (file formats, volume, indexing requirements)
c. Technical Information
IP address, browser type, device information
Website usage statistics, cookies, and analytics data
3. Purpose of Data Collection
The information we collect is used for:
Providing document scanning, digitization, and data entry services
Preparing quotations, contracts, and invoices
Communicating project updates and technical support
Delivering Fujitsu imaging products and related solutions
Improving security, service quality, and website performance
Meeting legal, regulatory, and audit requirements
4. Data Confidentiality and Security
Kalyani Enterprises follows strict security practices:
Controlled access to client documents and servers
Use of secure networks and encrypted storage
Non-disclosure agreements with employees and partners
Restricted physical access to scanning facilities
Secure destruction or return of documents after project completion
We ensure compliance with industry standards to prevent unauthorized access, alteration, disclosure, or loss of information.
5. Sharing of Information
We do not sell, trade, or rent client information. Data may be shared only in the following cases:
With authorized internal teams for service delivery
With Fujitsu or certified partners for product support
With logistics partners for shipment of scanners or documents
When required by law, court order, or government authority
All third parties are bound by confidentiality obligations.
6. Data Retention
Project data is retained only for the duration agreed with the client
Backup copies may be maintained for audit and legal purposes
Upon request, data can be securely deleted or returned
7. Cookies and Website Tracking
Our website may use cookies to:
Enhance user experience
Analyze visitor behavior
Improve website functionality
Users may disable cookies through browser settings; however, some features may not function properly.
8. Client Rights
Clients and users have the right to:
Request access to their stored information
Correct inaccurate or outdated data
Request deletion after project closure
Withdraw consent for marketing communication
